Stock Management
Every detail of stock management is incorporated
into SEQOS. Supplementary records, memos, reports, and
staff "remembering what to do", are unnecessary.
Here are a few examples of frequently-used SEQOS stock
management functions.
Controls, specifying how the stock is to be managed
in the warehouse, can be established on receipt of
each batch of stock, and then automatically maintained
and applied by the system using such criteria as batch
number, manufacture date, receipt date, expiry date, serial
numbers (to any number of levels). "Red Alert" reports
warn of impending "past-expiry-date" stock. Back
Orders are automatically actioned when new stock of a product
is received. Goods can be automatically quarantined
while awaiting specified actions, and then released for
use under specified levels of staff authority.
Breakages and losses can be entered into the system
by authorised personnel, with the write-off reason attached;
the inventory is immediately adjusted in SEQOS, and
the adjustment is uploaded to MYOB. Secured reports,
for company management and auditors, identify write-offs.
Goods returned from customers can be automatically directed
to a "Returned Goods Awaiting Inspection" (RGAI) location
in the warehouse or store, to ensure that they are checked
for saleability before return to stock. The attributes
which had been attached to those returned goods on their
original receipt, and before their despatch to the customer (e.g.
date of original receipt, manufacture date, expiry date,
serial number) are automatically retrieved by the system
and reattached to that stock record. Numerous other
automatic controls are embedded in the system.
Stocktakes can be wall-to-wall, rolling,
automatically scheduled. Because SEQOS "knows" where it has
directed every item of stock to be stored, missing items are
readily identified, and searches for misdirected stock can
be refined. Stock counts can be entered directly into RF hand-held
terminals, or into printed lists for subsequent entry into
a PC screen. The number of personnel involved in
counting stock is not limited to the availability of RF terminals,
since staff using printed lists can count other stock simultaneously
with staff using RF. A suite of stocktake programs and
reports provides full information to assist stock
counters, and generates reports for warehouse supervisors,
company management and auditors.
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